2024 AFIA Conference
Partner Hub
Partner Information
We are looking forward to welcoming you as a partner to the 2024 AFIA Conference on Monday, 2 December at Pier One, Sydney Harbour.
With a strong focus on delivering a more resilient, inclusive and sustainable finance industry, you as sponsor will ensure attendees receive the latest products and services to drive the necessary change.
This is an important forum for leaders, like you, to connect and share knowledge with the broader industry.
We thank you in advance for your time and commitment to the success of the conference and hope you enjoy the networking and connectivity to be made.
For your convenience, we have outlined the following partner need-to-knows.
The space
Venue: Pier One Sydney Harbour, Autograph Collection
Address: 11 Hickson Road, Dawes Point, NSW 2000
All conference sessions will take place in the Water Room.
The exhibition area is located in Dawes Point Rooms #4- #7 where attendees will relocate for all networking/meal breaks.
The deck will also be available for conference attendees throughout networking/meal breaks.
Getting there
Pier One Sydney Harbour is walking distance from The Rocks, Circular Quay and Barangaroo via stunning foreshore walking paths. The hotel can be found alongside the Southern Pylon of the Sydney Harbour Bridge.
Pier One is located 15 km from Sydney Airport, approximately 30 minutes drive. If you wish to take public transport, we suggest you allow 45-60 minutes.
The nearest train station can be found at Circular Quay Station, an easy 15-minute walk from the hotel. In addition, Wynyard Station is a 20-minute walk from the hotel.
Exhibition area, booths and staff attendance/registration
Exhibitors will be provided with a trestle table and two chairs (please let us know if you do not require this).
Standard booth dimensions: 3m x 2m (L x W)
There will be one single power source per booth and wireless internet is available onsite.
Please review the below floor plan for your allocated booth.
We encourage our partners to develop entertaining and interactive displays or do something creative and engaging with their booth to attract delegates e.g a sweet station, card raffle, LinkedIn photo booth, simulation game, wine tasting competition etc. However, please be mindful not to disturb other exhibitors.
Exhibition booths can be manned by 2 x company reps (max). Exhibition staff do not recieve complimentary access to the conference sessions, however, we do offer our sponsors a 20% discount off the member registration cost for up to 2 x registrations. To secure this deal, please email elle.buckley@afia.asn.au.
To register the representatives that will be manning your booth, see here.
See below for the floor plan and booth allocations:
Delegate list
The opt-in delegate list including first name, last name, organisation and position title, will be supplied to all conference partners on the following dates:
First release: 22 November 2024
Second release: 29 November 2024
The list provided will exclude names that have not provided their consent.
Terms and Conditions | Sponsors & Exhibitors
Acceptance of terms & conditions
By submitting a sponsorship and/or exhibition booking you are accepting these terms and conditions.
Payment
Payment is required within 14-days of AFIA issuing your tax invoice.
Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.
Cancellation of your sponsorship &/or exhibition booking
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact AFIA to discuss your participation.
Cancellation or postponement of the conference
In the event that the 2024 AFIA Conference does not proceed on 2 December 2024, AFIA must refund any and all monies paid by the member as per this Agreement.
Disclaimer and charges
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.
AFIA reserve the right to amend or update sponsorship and exhibition packages and the exhibition floor plan.
Disputes
In the event of a dispute arising, that the parties themselves cannot resolve, the parties agree to refer the matter to an independent arbitrator appointed by mutual agreement.
The member may immediately terminate this Agreement in the event that AFIA becomes insolvent (as that term is the Corporations Act 2001 (Cth) or AFIA is in breach of this Agreement and fails to remedy such breach within 7 days of receiving a breach notice from the member.
Exhibition floor plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces at physical conferences.
Allocation of exhibition space
AFIA will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.
Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance.
Indemnity
Your organisation shall indemnify and hold harmless for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.
Supply of goods and services
The supply of any goods, services, samples or advice is entirely at your organisation’s own risk.
Security
Valuable items should NOT be left unattended at your exhibition space at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.
Representatives
Anyone from your organisation attending the conference or guests you wish to invite to the conference must register with AFIA before the conference. An official name badge will be required to access the conference and exhibition areas.
Custom booths
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email elle.buckley@afia.asn.au a floor plan and elevations of your proposed stand.
Signage at the venue
Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.
Damage to the venue
Your organisation shall indemnify AFIA from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your organisation.